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Decision Record

The decision record, not the model.

Models will change. The record of what was expected, who decided and what happened must persist.

DEC-SAMPLE-014Recorded

Acquire a 48-unit multifamily property?

  1. 01 EvidenceRent roll · T-12 · Comparable properties · Source materials
  2. 02 UnderwritingVersioned model · Key assumptions · Recorded at decision time
  3. 03 Model analysisRisks surfaced · Assumptions challenged · Open questions
  4. 04 Human authorityPrincipal review · Changes / overrides · Decision authority
  5. 05 DecisionApproved with conditions · Decision timestamp
  6. 06 OutcomeActual vs. pro forma · Rents · Costs · Timeline · Lease-up
  7. 07 Institutional memoryPreserved context · Governed decision history
Illustrative · sample data

What every record holds

Nine fields, captured across the seven stages.

  1. 01 Identity

    Every consequential decision has a durable record ID.

  2. 02 Context

    What was known at the time.

  3. 03 Evidence

    What information supported the decision.

  4. 04 Assumptions

    What the underwriting expected.

  5. 05 Model contribution

    What model-assisted analysis surfaced.

  6. 06 Human authority

    What people accepted, rejected, changed or approved.

  7. 07 Decision

    What was ultimately authorized.

  8. 08 Outcome

    What happened afterward.

  9. 09 History

    The original decision context remains available for comparison.

The seven stages of a decision

Stages describe how a decision unfolds. Fields are what the record keeps. Workflow states in the application, such as “Recorded”, track where a record stands. Select a stage to see what enters, what LIBA SI does and what gets recorded.

Stage 01

Evidence

What enters
Rent rolls, T-12s, comparable properties and source materials.
What LIBA SI does
Attaches each source to the decision it supports.
What gets recorded
Which evidence was available at decision time.
What the organization gains
A verifiable basis for every decision.
  • Rent roll
  • T-12
  • Comparable properties
  • Source materials

Process view. This stage is not shown in the approved product screenshots.

The original expectation remains intact when the outcome arrives.

Because expectations are recorded at decision time, they can be compared with actuals later — without reconstructing what anyone believed.

DEC-SAMPLE-014Expectation vs. reality
MetricInitial assumptionDecision-timeActual
$2,450$2,450$2,575
$18,500$21,000$22,350
$1,150$1,600$1,710
7 months8 months9 months
Month 12Month 13Month 14

Decision trace · Insurance / unit / year

  1. EvidenceRecent insurance comps exceeded the original underwriting assumption.
  2. Underwriting$1,150 / unit / year
  3. Model analysisInsurance assumption flagged as potentially understated.
  4. Human authorityPrincipal revised the assumption to $1,600 / unit / year.
  5. DecisionApproved subject to revised insurance sensitivity.
  6. Outcome$1,710 / unit / year
  7. Institutional memoryOriginal assumption, revision and outcome preserved for future comparison.
Illustrative · sample data. Fictional Miami-Dade multifamily example; not investment performance.

Private deployment program.

We work with a limited number of real estate sponsors and developers, beginning with one consequential decision workflow.

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